Stand content

Stand catering

All catering must be ordered through the University. External catering is not permitted unless agreed by the University prior to the event. If you would like to arrange external catering for your stand, please contact Tom Marsden, University Events Manager.

Deliveries

The University will only accept packages from Wednesday 18 to Friday 20 June. Clearly mark all parcels with your stand number, company name and the name of the person who will be responsible for the package on the day of build up. Parcels will be placed in the storage room ready for build up. If your courier needs to contact the University, the phone number is 0161 275 2095.

Ensure all packages are addressed to:

    FAO ALARM Conference 22-24 June 2025 C/O Conference and Events Team
    [stand number]
    University Place Building, University of Manchester
    Oxford Road Campus
    Oxford Road
    Manchester M13 3PL

Unloading

Unloading must be completed within the specified build up and access times. If you require vehicle access to the loading area at the University, complete the delivery and collection access form by Friday 23 May.

Collection

Items to be returned must be collected by 6pm on Tuesday 24 June. We cannot guarantee that packages left after this time will be retained by the University. The University will provide a form to be completed for all items left for collection. All packages must have a full return address and contact details. ALARM takes no responsibility for items left for collection. 

Breakdown

Exhibitors must not attempt to breakdown or remove items until the exhibition has closed and all delegates have left the exhibition hall on Tuesday 24 June. Breakdown will begin at 2.15pm.

Insurance & risk assessments

While ALARM takes every precaution to protect your property during the exhibition, we do not accept responsibility for any loss or damage. Exhibitors are responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third-parties. You should protect your expenditures against abandonment and cancellation, or curtailment of the event.

We require confirmation that your company holds public liability insurance in the sum of at least £5 million, relevant to your participation in this event. We also require you to complete and return the risk assessment by Friday 9 May.

Noise level

The use of AV equipment is permitted, but the volume must not cause annoyance. ALARM and the University reserve the right to prohibit the use of any equipment considered a disturbance. 

Local AV contractor - Warren Tolley Productions Ltd

Copyright & licensing

Exhibitors are responsible for obtaining the appropriate licenses and permissions for any audio or visual content displayed or presented on stands, including those issued by the Performing Rights Society and Phonographic Performance Ltd. ALARM and the University reserve the right to prohibit any recorded or live performance if exhibitors are unable to produce the appropriate license for inspection. 

Loose packaging & storage

Loose packaging must be removed from stands once they are assembled. No excess stock, literature or packing cases may be stored on, around or behind stands. Items must be deposited in the designated area.

Top tips to increase engagement
  • Consider offering prizes, giveaways or hospitality items to delegates that visit your stand.
  • Research the market. Past delegates have commented favourably on exhibitors who are aware of current issues and market trends impacting the sector.
  • Demonstrations and interactive activities are popular with delegates.
  • Make use of the communication activities available to you to market your stand. Let delegates know what and who they will see on your stand, and what resources are available to them. Consider:
    • App push notifications (dependent upon sponsorship level)
    • Social media posts
    • Sessions - if you are presenting a session, encourage delegates to visit your stand for more information during your session round-up
    • App messaging
    • App event feed - be active on the app event feed and add value to your posts.